CORPORATION OF THE
MUNICIPALITY OF NORTH GRENVILLE

AGENDA

17
-
Held in Council Chambers, 285 County Road 44

A.
CALL TO ORDER

 

B.
LAND ACKNOWLEDGMENT

 

The Municipality of North Grenville acknowledges that the Municipality operates on the territory of the Anishnabek.


We recognize all First Nations, Métis, and Inuit peoples who now call North Grenville their home. We respect and support the need for cultivating a strong relationship, and we commit to Indigenous-informed decision making to foster the path towards reconciliation.

C.
OPENING REMARKS

 

D.
ADOPTION OF AGENDA

 
  • Recommendation:

    Be it resolved that: 

    The Council agenda for April 8, 2025 be approved as presented. 

E.
DECLARATIONS OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

 

F.
CONSENT AGENDA

 
  • Recommendation:

    Be it resolved that:

    The following consent agenda items be approved as presented:

    • Equity, Diversity and Inclusion Fund Updates;
    • Whitney Road Petition;
    • Indigenous Advisory Circle - Significant Resolution;
    • Procedure By-law - Final Reading;
    • New Credit Facility Authorization: Revolving Construction LOC;
    • Minutes of Previous Meetings; and, 
    • Advisory Committee Meeting Minutes. 

F.1
Equity, Diversity, and Inclusion Fund Updates

This item has attachments. 
1.Equity Diversity and Inclusion Fund Policy Revision Report - CS-2025-003.pdf
2.EDI Fund Policy.pdf
  • Recommendation:

    THAT Council approve the changes to the EDI Fund Policy that strengthen conflict-of-interest provisions and refine the decision-making process.

F.2
Whitney Road Petition

This item has attachments. 
1.Whitney Road Petition - CAO-2025-011.pdf
2.Whitney Road Petition (002).pdf
  • Recommendation:

    THAT Council direct staff to bring forward an information and options report for Council’s consideration to assess the concerns outlined in the “Safety on Whitney Road” petition received from residents residing on Whitney Road.

F.3
Indigenous Advisory Circle – Significant Resolution

This item has attachments. 
1.Indigenous Advisory Circle - Significant Resolution - CAO-2025-012.pdf
2.IAC - ToR.pdf
  • Recommendation:

    THAT Council appoint Sarah Tuck and Chris Wilson to the Indigenous Advisory Circle as per the recommendation from the Circle.

F.4
Procedure By-law – Final Reading

This item has attachments. 
1.Procedure By-law - Final Reading - CAO-2025-010.pdf
2.Draft Procedure By-Law - CAO-2025-002.pdf
3.Procedure By-law - First Reading - CAO-2025-005.pdf
4.Procedure By-law - Second Reading - CAO-2025-008.pdf
5.16-25 - PROCEDURE - unsigned - Prepped for Third Reading.pdf
  • Recommendation:

    THAT Council conduct the third and final reading of Procedure By-law 16-25 thereby fully enacting the rules and procedures for Council and its Local Boards and Committees.

F.5
New Credit Facility Authorization: Revolving Construction LOC

This item has attachments. 
1.CIBC Loan Authorization - FIN-2025-007.pdf
2.By-Law 32-25 Credit Facility Bylaw.pdf
  • Recommendation:

    THAT Council approves and enacts By-Law 32-25 to authorize the establishment and use of a revolving line of credit (LOC) in the amount of $26 million, to assist in the construction financing of the Water Pollution Control Plant (WPCP) Expansion Project.

F.6
Minutes of Previous Meetings (See Item I.)

 
  • Recommendation:

    THAT the following Council meeting minutes be adopted as presented:

    • Special Meeting Minutes - March 10, 2025;
    • Regular Meeting Minutes - March 19, 2025; and, 
    • Regular Meeting Minutes - March 25, 2025.

F.7
Advisory Committee Meeting Minutes (See item M.)

 
  • Recommendation:

    THAT Council accept the following Advisory Committee meeting minutes for information purposes:

    • Environmental Action Advisory Committee Minutes - February 24, 2025;
    • Health, Wellness, Fitness & Active Transportation Advisory Committee Minutes - February 11, 2025;
    • Indigenous Advisory Circle Minutes - February 20, 2025;
    • Arts, Culture & Heritage Advisory Committee Minutes - February 18, 2025;
    • Mayor's Taskforce on Clean Technology Minutes - February 24, 2025;
    • Equity, Diversity & Inclusion Advisory Committee Minutes - February 13, 2025;
    • Housing Advisory Committee Minutes - February 6, 2025; and, 
    • Community & Economic Development Advisory Committee Minutes - February 3, 2025. 

G.
MINUTES OF PREVIOUS MEETINGS - CONSENT

 

The below items form part of the consent agenda under item H. of the agenda. 

H.
REPORTS

 

H.1
Pitch-In Program - PW-2025-009

This item has attachments. 
1.Pitch-In Program - PW-2025-009.pdf

M. Finley, Director of Public Works

  • Recommendation:

    THAT Council:

    1. Receive the report titled “Pitch-In Program” for information purposes
    2. Declare April 20 through April 27, 2025, as Pitch-In Week” in the Municipality of North Grenville
    3. Provide direction for procurement of bags for the future operation of the program

H.2
Award Chemical Total Handling Equipment

This item has attachments. 
1.Approve Purchase - Chemical Tote Handling Equipment - Telescopic Skid Steer - PW-2025-008.pdf

M. Finley, Director of Public Works

  • Recommendation:

    THAT Council approves the purchase of a JCB 3TS-8T Telescopic Skid Steer from Delta Power Equipment for 134,399.00 (plus tax).

H.3
Award NG25-01 Landfill Monitoring and Engineering Services

This item has attachments. 
1.Award of NG25-01 Landfill Monitoring and Engineering Services - PW-2025-011.pdf

M. Finley, Director of Public Works

  • Recommendation:

    THAT Council approve the award of Request for Proposal (RFP) NG25-01 Landfill Monitoring and Engineering Services for a five-year term to Egis Canada Ltd. in the amount of $76,359.00 excluding applicable taxes for 2025;

    AND THAT Council direct staff to draw the $6,849.00 overage from the 2025 budget allocation for changes to the environmental monitoring plans.

H.4
Mental Health Initiatives Fund Policy

This item has attachments. 
1.Mental Health Initiatives Fund Policy Report - PRC-2025-009.pdf
2.Mental Health Initiatives Fund Policy.pdf

T. Hurlbert, Manager of Community & Leisure Services

  • Recommendation:

    THAT Council approve the Mental Health Initiatives Fund Policy as presented and direct staff to proceed with the 2025 intake of funding applications.

H.5
Environmental Action Advisory Committee – Significant Resolution

This item has attachments. 
1.Environmental Action Advisory Committee - Significant Resolution - CAO-2025-013.pdf
2.EAAC TOR _Relined.pdf

M. Remmig, Deputy/Acting Clerk

  • Recommendation:

    THAT Council accept the proposed modifications to the Environmental Action Advisory Committee Terms of Reference;

    AND THAT the Terms of Reference for the Environmental Action Advisory Committee accepted by Council resolution C-2024-011 be repealed.

H.6
Private Blake Williamson Memorial Hall Renovations

This item has attachments. 
1.Private Blake Willliamson Memorial Hall Renovations - PRC-2025-011.pdf

J. Petschenig, Facilities Superintendent

  • Recommendation:

    THAT Council approve awarding project PRC 25-02 Private Blake Williamson Memorial Hall Renovations to Arrow in the amount of $574,417.72 plus 15% contingency;

    AND THAT Council direct staff to draw the 15% contingency from reserves.

I.
CORRESPONDENCE

 

I.1
Advisory Committee Meeting Minutes - CONSENT

 

The below items form part of the consent agenda under item H. of the agenda. 

I.1.1
Environment Action Advisory Committee Minutes - February 24, 2025

This item has attachments. 
1.Minutes_EAAC_2025-02-24_0_Final.pdf

I.1.2
Health, Wellness, Fitness & Active Transportation Advisory Committee Minutes - February 11, 2025

This item has attachments. 
1.Post-Meeting Minutes - HWFATAC_Feb11_2025 - English.pdf

I.1.3
Indigenous Advisory Circle Minutes - February 20, 2025

This item has attachments. 
1.Post-Meeting Minutes - Indigenous Advisory Circle_Feb20_2025 - English.pdf

I.1.4
Arts, Culutre & Heritage Advisory Committee Minutes - February 18, 2025

This item has attachments. 
1.Post-Meeting Minutes - Arts, Culture, and Heritage Advisory Committee_Feb18_2025 - English.pdf

I.1.5
Mayor's Taskforce on Clean Technology Minutes - February 24, 2025

This item has attachments. 
1.Post-Meeting Minutes - Mayor's Task Force on Clean Technology_Feb24_2025 - English.pdf

I.1.6
Equity, Diversity & Inclusion Advisory Committee Minutes - February 13, 2025

This item has attachments. 
1.Post-Meeting Minutes - Equity, Diversity, and Inclusion Advisory Committee_Feb13_2025 - English.pdf

I.1.7
Housing Advisory Committee Minutes - February 6, 2025

This item has attachments. 
1.Post-Meeting Minutes - Housing Advisory Committee_Feb06_2025 - English.pdf

I.1.8
Community & Economic Development Advisory Committee Minutes - February 3, 2025

This item has attachments. 
1.Post-Meeting Minutes - Community and Economic Development Advisory Committee_Feb03_2025 - English.pdf

J.
MOTIONS AND NOTICE OF MOTIONS

 

None identified. 

K.
MISCELLANEOUS/UNFINISHED BUSINESS

 

L.
PERIOD FOR QUESTIONS FROM THE MEDIA AND PUBLIC

 

M.
CONFIRMATION BY-LAW

This item has attachments. 
1.33-25_Confirmation By-Law.pdf
  • Recommendation:

    THAT By-law 33-25 to confirm the proceedings of Council at its regular meeting held on April 8, 2025 be adopted and passed. 

N.
ADJOURNMENT

 
  • Recommendation:

    THAT the regular meeting of Council on April 8, 2025 adjourn at           p.m. 

No Item Selected